What is the standard photo size for a Japanese resume (Rirekisho)?

The standard photo size for a Japanese Rirekisho is exactly 40mm high by 30mm wide (縦40mm×横30mm). It must be taken within the last 3 months against a plain white, off-white, or light blue background, wearing professional business attire (dark suit, white collared shirt, and conservative tie for men).

Can I type my Japanese resume or must it be handwritten in 2026?

In 2026, computer-typed resumes (created in Excel or Word and exported to PDF) are widely accepted and preferred by modern Japanese employers, multinational corporations (gaishikei), and tech startups. Handwritten resumes are only strictly expected in traditional or conservative domestic industries.

What is the difference between a Rirekisho and a Shokumu Keirekisho?

A Rirekisho (履歴書) is a standardized 1-2 page personal summary detailing your identity, birth date, chronological education, employment history, and certifications. A Shokumu Keirekisho (職務経歴書) is a detailed 2-3 page document outlining specific projects, job responsibilities, measurable achievements, technical skills, and a targeted Self-PR.

Should foreigners write dates using the Western calendar or Japanese Era?

Foreign applicants may use either the Western calendar (e.g., 2026) or the Japanese era calendar (Reiwa 8, Heisei, Showa), but you must remain 100% consistent across both your Rirekisho and Shokumu Keirekisho. Western calendar years are widely understood and prevent calculation errors.

Can foreigners submit an English CV instead of a Japanese Rirekisho?

For global tech firms, foreign-affiliated corporations, and English-speaking startups in Tokyo, an English CV is often sufficient. However, for domestic Japanese companies or any role requiring business Japanese, submitting both a Japanese Rirekisho and Shokumu Keirekisho is customary and strongly recommended.

Japanese Resume (Rirekisho) Guide for Foreigners [2026 Template]

Why the Rirekisho is Crucial in Japan

Applying for jobs in Japan can feel daunting when you encounter the traditional Japanese resume known as Rirekisho (履歴書). Unlike chronological Western CVs that highlight dynamic achievements, the Japanese Rirekisho focuses on verified background consistency, personal stability, and cultural fit.

Key Sections of a Rirekisho

1. Personal Details (基本情報)

Include your full name, furigana (reading in katakana), birthdate, current address in Japan, and phone number. Ensure contact details match your residence card (在留カード).

2. Education & Work History (学歴・職歴)

List your highest education qualifications and full-time employment sequentially. End your employment entries by typing 現在に至る (Currently employed) and conclude the section on the line below with 以上.

3. Motivation & Self-PR (志望動機・自己PR)

Explain concretely why this company specifically appeals to you, and how your past international experience creates immediate value for the team in Japan.